The University System of Georgia supports instruction with electronic course reserves and similar analog and digital services. The primary function of these services is to ensure that students and teachers will have timely access to course-related library resources.
Course Reserves are short-term loan items which may include books, articles, videos, and other materials that are required for a course by the instructor.
Only currently enrolled Georgia State University students, staff, and faculty are allowed to borrow course reserves. A current GSU ID (Panthercard, J-card) or valid photo ID is required.
Physical reserve items for each branch location are housed at the corresponding GSU Libraries service desk and are available during library hours. Circulation periods for print reserves are 2-hour, 3-day, or 1-week loan, as determined by the course instructor. Media reserves are circulated for in-house use only. To retrieve a physical item students must have the call number for the item, available in the library’s online catalog, or via the reserves system course page.
Electronic reserve materials can be accessed only by students enrolled in the course for which those materials are placed. All course pages containing copyrighted material are password protected. Instructors will distribute password information to students enrolled in their courses – the University Library will not give out passwords for protected course pages.
Guidelines for Putting Material on Course Reserves
Georgia State University Libraries are committed to complying with all applicable intellectual property laws, and expect faculty to respect copyright. It is the responsibility of the faculty member to determine if the material placed on reserve is in compliance with copyright law.
The Board of Regents Policy on the Use of Copyrighted Works in Education and Research explains in detail the rights of copyright holders, which are balanced by limitations on those rights under federal copyright law. The University System of Georgia also provides Additional Guidelines for Electronic Reserves. No one should submit digital course content consisting of copyrighted material without first either obtaining the permission of the copyright owner; or determining in good faith after reasonable inquiry, and with the benefit of resources made available by the University System of Georgia for these purposes, that the intended educational use of copyrighted material is covered by fair use tenets.
All Course Reserves materials must belong to either our library, the course instructor, or the corresponding University department. Materials from non-GSU Libraries – including GIL Express & Interlibrary Loan items -may not be placed on Reserve. Additionally, custom course packs are licensed only for individual student use and cannot be included in the Libraries’ Course Reserves holdings.
Per University Library Collection Development policy, we do not purchase textbooks for the general collection or for Course Reserves. The library will rush-order items we do not own, but even with a rush-order the item may not arrive in time for your course needs. Please contact your subject liaison librarian if you would like an item ordered (PC instructors should contact their branch library’s collection development coordinator).
Course reserves are to be used only as a supplement to assigned course texts and/or licensed course compilations. When readings are used as central course material in lieu of a textbook, licensed course compilations may be required.
A maximum of 40 physical items may be placed on print reserve per semester. At the end of the semester all items will be removed from reserve and re-shelved or returned to the instructor. Instructors are responsible for reviewing their materials and picking them up at the designated time. The library staff is not responsible for reserve items not picked up in a timely manner. Unless otherwise instructed, all material will be removed at the end of the semester and held for you in the circulation department. Materials not claimed for one semester following their removal date become the property of the library and may be discarded.
While we will make every effort to ensure the safety of materials placed on reserve, the University Library cannot assume responsibility for or replace lost, stolen, or damaged material.
How to Submit a Request
- Check to see if the library licenses a database that provides an electronic version. Use the Find e-Journals or, for a book, check the online catalog.
- Determine if the item is in the public domain. Books published prior to 1923 and federal government documents fall into this category. Some items released under a Creative Commons license may permit course use – you must read the license to determine if electronic reserve is a permitted use.
- Use the Board of Regents Fair Use Checklist as a tool to help you determine if your use of the item for the course is considered fair use.
- Performance of a fair-use analysis provides an initial determination as to whether each of the four fair use factors favors or disfavors fair use. The four fair use factors are 1) the purpose of the use, 2) the nature of the copyrighted work, 3) the amount and substantiality of the portion used, and 4) the effect of the use on the market for the original.
- The results of the four factor analyses are weighed together to arrive at a final fair use determination. However, the four factors do not carry equal weight. Factor four carries the most weight, but not so much weight that it is always outcome determinative. Factor three outcomes will vary based on the effect of the favored nonprofit educational purpose of the use under factor one, plus the impact of market substitution as recognized under factor four. Factor two – due to the use of published, non-consumable and non-fictional works – carries little weight.
- Faculty members should review and comply with the USG Copyright Policy. The website contains additional information and resources about copyright.
- Faculty members are encouraged to address questions to the Office of Legal Affairs (404-413-0500).
- You must print and save a copy of the completed checklist for your records.
- If none of the above options apply, you must obtain permission to use the item. Permissions can generally be obtained from the Copyright Clearance Center or from the copyright holder (generally the publisher). Evidence of permission must be submitted to the library with your reserve request.
Please provide all information requested on the request form, including complete call numbers and complete bibliographic information. Please make sure that the way titles are noted on your syllabus is consistent with the way they are noted on your reserve request. Personal copies of books or other material will have in-house call numbers assigned when they are processed for reserves.
Post Submission & Contact Us
Reserve requests are processed as quickly as possible, and in the order in which they are received. Complete citations and early submission of requests help speed processing.
A course page is created for every course with reserve materials. Your course page will be created, and you will be contacted and asked to review the page.
Your course page will automatically be password protected if it contains digitized copyrighted material. The password will be included in a confirmation e-mail that will be sent to you once the course page is created. You may only distribute this password to students enrolled in the class.
Please contact a University Library Reserves representative if you have any questions.