- The copyright law of the United States (Title 17, U. S. Code) governs making duplications of copyrighted material. Under certain conditions specified in the law, libraries and archives are authorized to furnish duplications. One of these specified conditions is that the duplication is not to be “used for any purpose other than private study, scholarship, or research.”
- If a researcher makes a request for, or later uses, a duplication for purposes in excess of “fair use,” that researcher may be liable for copyright infringement.
- We reserve the right to refuse to accept a copy order if, in our judgment, fulfillment of the order would involve violation of the copyright law. We may also refuse duplication based on item condition or donor restrictions.
- A researcher wishing to publish, reproduce, or display any material from copies provided by Special Collections and Archives, in whole or in part, must obtain permission from the copyright holder. By obtaining reproductions from our collections, the researcher accepts sole responsibility for determining the copyright status of the materials, addressing questions of invasion of privacy, and satisfying any copyright or use restrictions before publishing or distributing materials from our collections.
- In order to ensure the careful handling of Special Collections & Archives materials, all duplication is done or arrangements made by Special Collections & Archives staff.
- Researchers requesting copies of records from the Johnny Mercer Collection or the Stetson Kennedy Collection must complete a secondary release form.
- Payment must be received before orders will be processed. Do NOT submit payment until you have received an invoice. We cannot process refunds for overpayment or incorrect payments.
- We reserve the right to request the return of duplicated materials. Transfer of copies to another library or repository is prohibited
- The majority of the content in our collections is under copyright. We generally do not own the rights to materials in our collections and therefore cannot grant or deny permission to use or publish them. In these cases, it is the researcher’s responsibility to obtain permission from the copyright holder prior to publication.
- For commercial uses of materials under copyright by Georgia State University that are not fair uses as defined by law, requestors must obtain permission by contacting email@example.com or submitting through Aeon. Permission is granted on a case-by-case basis at the sole discretion of the Georgia State University Library.
- If Georgia State University Library approves a request to publish material for which it owns the rights, the requestor is granted a non-exclusive, worldwide license for one-time use. Additional uses or future editions of the publication will require further permission.
- The researcher assumes all responsibility for questions of copyright and invasion of privacy that may arise in publishing collection materials.
- All published items must be properly cited. At a minimum, we require the following acknowledgement: “Courtesy of Special Collections & Archives, Georgia State University Library.” When possible, citations should also include the author or creator’s name, an item title or description, and the collection name and number.
- Researchers requesting permission to publish materials from the Johnny Mercer Collection or the Stetson Kennedy Collection must complete a secondary permission form.
- Researchers requesting permission to publish materials from the Atlanta-Journal Constitution Photograph Collection must receive permission to publish from the Atlanta-Journal Constitution. Researchers may be required to pay additional fees to the Atlanta-Journal Constitution. We will contact you with any follow up questions.
B&W PDF Scan
Publication Quality Scan
Born Digital/Digitized PDF (i.e. transcripts)
Image scan (300 dpi, JPEG or TIFF)
Image scan (600 dpi, JPEG or TIFF)
Image scan (hi-res > 800 dpi)
Excess image/scanning fee (> 20 images)
CD-R or DVD-R replication
Rush services (3 days or less)
<20 pages Free
>20 pages $.25 per page
$0.50 per page
< 5 documents free
>5 documents $5.00 each*
< 10 images $25.00 each
>10 images $30.00 each
25.00 flat fee in addition to per image charges*
100% of total cost
Shipping & Handling
Total order cost < $10
Total order cost $10 to $20
Total order cost > $20
Oversized items or large orders***
Shipping costs only apply to items that must be physically mailed via USPS. Born digital materials, scans, and smaller digital files will be sent electronically and do not require shipping.
*Rates apply to researchers not affiliated with GSU.
**Prices listed above apply to audio and video duplication that can be done in-house by GSU staff. For duplications requiring the use of a third-party vendor, the patron is required to pay the quoted price from the vendor plus a 20% handling fee. Patrons will also need to provide their own hard drive or purchase one from the third-party vendor in cases where the files are too large to send via Send-a-File.
***Oversized or large orders are defined as anything larger than a 9×11 envelope requiring multiple envelopes or a box. Example: more than 30 pages of photocopies to be shipped or a hard drive.